Good Procurement means
Better Education.

A unique opportunity for schools to do more with less.

Who What and Why


Who We Are

We are a team of dynamic procurement experts that are committed to serving South African schools by sharing our amazing procurement knowledge.

What We Do

We take the hassle out of the procurement process and support schools in their supplier selection decisions. That means, we will help define your buying requirements, design the tender package, evaluate supplier responses, and as master negotiators, we'll negotiate the best possible commercial terms and prices.

Why We're Awesome

We offer unparalleled procurement expertise at no risk to you. Our fee is a percentage of what you save. No win, No charge!

Our Mission

We contribute to positive social change and help schools achieve their cash-flow goals through the power of procurement.

Packages


We offer three packages to match your procurement needs.

Ideal for those essentials goods.

In the Core Package you can expect: - A standard tender document; - Drafting of a standard specification document; - Evaluation based on 2 criteria; and, - A negotiated pricing sheet.

The procurement all-rounder: ideal for most goods and services.

In the Advanced Package you can expect: - A tailor-made tender package; - Drafting of a customised specification or service requirements document; - Evaluation based on 4 criteria; - A negotiated key terms sheet; and, - Project implementation support via a detailed hand-over document.

The full package: ideal for goods and services requiring a comprehensive contract and implementation support.

In Leader Package you can expect: - A tailor-made tender package; - Drafting of a customised specification or service requirements document; - Evaluation based on 6 criteria; - Development and a negotiation of a full and comprehensive contract; and, - Project implementation support from inception to completion.

The Game Plan


Our six step approach to procurement success!

01

Discover

What are your school’s procurement challenges? Stationery, school uniform, catering, cleaning, maintenance services? You name it, we can help. Contact us now to book your appointment.

02

Define

We will work with you to define your needs and establish the objectives for stretching the Rand and improving quality.

03

Design

We will relieve you of the burden of developing Request for Quotations (RFQs) and our best in class tools will ensure accurate tender responses and maximise savings without compromising on quality.

04

Launch

Your RFQ is launched and advertised to suppliers. As responses come in, we will guide you through every step and will handle any questions that may come in from bidders as well.

05

Evaluate

Evaluating the bids is often the most exciting part of the process (for us at least). We will use our best in class evaluation tools to show how each bidder performs against pre-determined evaluation criteria allowing you to a select supplier with confidence and ensure that any selection decision is one that can be justified.

06

Award

Once the preferred supplier has been selected, we will inform bidders of the outcome, prepare all paperwork, including the contract, and support you with the implementation.

How We Work


We always consider the demanding, lived reality of the schools we work with.

Out of Sight, Out of Mind - Yours, Not Ours

We work in the background so teachers and the school management team can focus on the day-to-day business of doing what schools do best: educating. And when we do need you, we will reach out only at major decision points and milestones.

No Win, No Charge

Our services do not add to the already tight school budget, which means you won't not need to find additional funding. We offer our unparalleled expertise at no risk to you and our fee is a percentage of what you save.

Education Fund

At SweetSpot we drive positive social change through the power of procurement. For this reason we will forfeit a part of our fees to an Education Fund that supports your school's sponsorship program for disadvantaged children. Similarly, we encourage you to match our contribution from any realised savings you make. Let us drive positive social change together!

Your Dedicated Procurement Officer


Your Dedicated Procurement Officer
René Hartmann is a passionate procurement professional, who has recently returned home to Cape Town with a mission to give back and contribute to positive social change. René brings with him a rich and diverse procurement background having managed categories from Cleaning Services to Packaging for companies including Royal Dutch Shell, Lufthansa, Bombardier, and Novo Nordisk.

Now, he is bringing his skills as a master negotiator and out-of-the-box cost optimisation solutions to help South African schools secure significant savings by procuring the goods and services they need – more effectively.

He says -

“I have had the opportunity to work at some of the world's leading companies and acquired a wealth of knowledge along the way. It is now time to give something back - in the way I know I can."

#PowerofProcurement

Thoughts Corner


How Creating A Procurement Plan For A School Can Cut Costs

How Creating A Procurement Plan For A School Can Cut Costs

Schools have exhausted the traditional means of raising funds, saving money, and opening up new revenue streams. Tenders will be essential in a reality post Covid-19.

Read More  
Supplier Price Negotiation Techniques For Schools

Supplier Price Negotiation Techniques For Schools

A change in mindset and applying these simple techniques will take you far in your next negotiation.

Read More  
School Budgets - Why Schools must Prioritise Procurement

School Budgets - Why Schools must Prioritise Procurement

The procurement function has enabled organisations to maximise the value they get from their suppliers. So, why does procurement remain a low priority when determining annual school budgets?

Read More  
The 4 C’s Of Running A Successful Tender

The 4 C’s Of Running A Successful Tender

Our secret to running a successful tender. We call them the 4Cs.

Read More  

Contact Us


Get in touch to see how we can help you with your next tender.

  • Simons Town, South Africa
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